Purchaser I/II -- Texas State Library & Archives Commission -- Austin, TX

Division: Administrative Services
Position Title: Purchaser I/II Commensurate with Experience
Apply Now: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00001971&tz=G...
Work Location: 1201 Brazos - Austin, TX 78711
Working Hours: M-F 8-5
Salary Group: B-12
Classification No. 1930/1931 - Purchaser I/II
Job Posting No. 00001971
Monthly Salary: $2,800 - $3,200 /Month
Date Job Available: June 1, 2018

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00001971&tz=G...

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 51C; LS; 28; 3043; 6C0XI or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-6564 with questions or for additional information.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Inform...

JOB SUMMARY: Purchaser I
Responsible for performing entry-level purchasing and procurement work for agency. Work involves preparing and processing procurement documents for commodities, equipment, and services using guidelines, rules, policies, and laws in compliance with state and agency purchasing rules, regulations and requirements. Works under close supervision with minimal latitude for use of independent judgment.

JOB SUMMARY: Purchaser II
Responsible for performing routine (journey-level) purchasing and procurement work. Ensures internal and external deadlines are met and goods and services are procured in a timely, efficient and effective manner, while following all state and agency purchasing rules, regulations and requirements. Assists Purchasing Manager in completing and ensuring all mandatory purchasing-related reports are accurate and submitted by required deadlines. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS: Purchaser I

  • Purchases services, commodities and library materials up to $25,000
  • Performs limited purchases of IT commodities and services
  • Maintains the agency’s periodical subscriptions and serials continuations
  • Maintains Purchase Order files according to records retention guidelines
  • Monitors legal and regulatory requirements pertaining to purchasing and procurement
  • Attends work regularly in accordance with agency leave and attendance policies
  • Complies with all applicable agency policies and procedures including safety and standards of conduct
  • Performs other duties as assigned

ESSENTIAL FUNCTIONS: Purchaser II

  • Purchases services and commodities up to $100,000
  • Process subscription claims that require procurement assistance
  • Prepare, process, distribute and post informal solicitation documents and invitations to Vendors
  • Monitor legal and regulatory requirements pertaining to purchasing
  • Tracks the status of requisitions and Purchase Orders (POs), including blanket orders
  • Audits invoices and checks for accuracy and compliance with Purchase Order (PO)
  • Maintain necessary records to comply with Texas Comptroller’s audit regulations
  • Maintains files and reviews various purchasing and procurement reports for tracking and quality assurance.
  • Attend work regularly in accordance with agency leave and attendance policies
  • Comply with all applicable agency policies and procedures including safety and standards of conduct
  • Perform other duties as assigned

NON-ESSENTIAL TASKS

  • Serves as backup to other Purchasing staff (purchaser I)
  • Complete weekly Purchaser Order (PO) reports
  • Assist in boxing PO file folders at the end of the fiscal year to be placed in storage or picked up for destruction
  • Assist with submitting monthly and annual statistical reports
  • Ability to move up to 30 pounds of work related materials

MINIMUM QUALIFICATIONS: Purchaser I

  • Graduation from high school or completion of GED certification
  • One year purchasing experience
  • One year experience in using electronic spreadsheets or electronic databases in work environment
  • One year public contact experience
  • Experience using Microsoft Office suite
  • Knowledge of purchasing methods and procedures, and product characteristics
  • Ability to become a Certified Texas Purchaser (CTP) within the first year of employment
  • Ability to effectively communicate orally and in writing
  • Ability to maintain an electronic system of adequate record keeping
  • Ability to locate and utilize resources to complete procurement tasks
  • Ability to interpret and comply with purchasing rules, regulations, policies and procedures
  • Ability to work under pressure to meet deadlines.

MINIMUM QUALIFICATIONS: Purchaser II

  • Graduation from high school or completion of GED certification, plus two years of full-time experience performing purchasing duties.
  • One year Texas State Agency purchasing experience.
  • Certified Texas Purchaser (CTP) or ability to become CTP certified within the first six months of employment
  • Two years full-time experience in developing and using electronic spreadsheets
  • One year full-time experience in specification development and/or review
  • One year full-time public contact experience
  • Experience with Microsoft Office Products: Word, Excel, and Access
  • Knowledge of state agency purchasing methods, procedures, and requirements
  • Knowledge of laws governing state purchasing operations
  • Ability to effectively communicate orally and in writing
  • Ability to coordinate work tasks
  • Ability to maintain an electronic system of adequate record keeping
  • Ability to locate and utilize resources to complete procurement tasks
  • Ability to interpret and comply with purchasing rules, regulations, policies and procedures
  • Ability to work under pressure to meet deadlines

PREFERRED QUALIFICATIONS: Purchaser I

  • College level courses in business or management and/or College degree in Business Administration, Communications, English, Marketing, Accounting, Mathematics or related field Texas state agency purchasing experience.
  • Experience in purchasing books, audiovisuals, microfilms and other library material
  • Experience purchasing services
  • Experience procuring information technology equipment
  • Experience with Microsoft Office Products: Word, Excel and Access
  • CTP Certification
  • Knowledge of State of Texas state accounting regulations and payment voucher requirements

PREFERRED QUALIFICATIONS: Purchaser II

  • College level courses in business or management and/or College degree in Business Administration, Communications, English, Marketing, Accounting, Mathematics or related field from an accredited four-year college or university
  • Certified Texas Procurement Manager (CTPM)
  • Certified Texas Contract Manager (CTCM)
  • Ability to become CTCM certified within the first six month of employment
  • Three or more years of full-time experience with State of Texas purchasing procedures
  • Experience in purchasing books, audiovisuals, microforms and other library material
  • Experience in purchasing supplies for a state agency
  • Experience with contract monitoring
  • Experience procuring information technology equipment
  • Experience with the purchase of goods and services through the Texas Comptroller of Public Accounts (CPA) TXSmartBuy system

OTHER REQUIREMENTS: Purchaser I

  • College transcripts required if claiming college credit
  • Criminal history check required upon contingent job offer
  • Completion of CTP certification within the first 12 months of employment

SUPERVISION

  • Reports to the Senior Purchaser; Supervised by the Chief Operations and Fiscal Officer
  • No supervisory responsibilities

OTHER REQUIREMENTS: Purchaser II

  • Valid Texas driver's license and good driving record; may use personal vehicle for travel
  • College transcripts required with application if claiming college credit
  • Ability to work in a non-smoking work environment
  • Ability to occasionally work overtime, including nights, weekends and holidays
  • Criminal history check required upon contingent offer

SUPERVISION

  • Reports to Senior Purchaser; Supervised by the Chief Operations and Fiscal Officer
  • Position has no Supervisor duties
Member Job Posting: 
Texas